Payroll outsourcing services in India, run like clockwork.
Indefine runs your entire payroll and statutory HR compliance — salary processing, PF, ESI, professional tax and TDS, payslips, Form 16 and full-and-final settlements — on a fixed monthly calendar, handled by qualified CAs so your team never chases a filing again.
|800+ businesses served since 2020
Everything payroll needs, under one CA-led team.
No juggling a data-entry clerk for salaries, a consultant for PF and ESI, and someone else for Form 16. One team owns the full cycle — from monthly salary processing to statutory filings and exit settlements.
Salary processing
Accurate calculation of salaries, bonuses and deductions, with overtime, leave and attendance data built in every cycle.
PF, ESI and PT
Provident Fund, ESI and professional tax computed, deducted and deposited — returns filed to statutory timelines we track for you.
TDS and Form 16
Payroll TDS deducted and deposited each month, quarterly returns filed, and Form 16 issued to every employee at year-end.
Payslips and reports
Digital payslips to every employee, plus management payroll reports and cost registers leadership can actually read.
Statutory filings
PF, ESI, PT and TDS returns and labour-law filings prepared and submitted — you approve, we file, nothing slips.
Onboarding and exit
New-joiner setup, and full-and-final settlements with gratuity, reimbursements and pending dues handled cleanly on exit.
For companies with a growing team and no payroll department to run it.
Once you cross a handful of employees, payroll stops being a spreadsheet job. PF and ESI registrations, professional tax that differs by state, monthly TDS, payslips and exit settlements all have deadlines — and one miss means penalties and unhappy staff. Outsourced payroll gives you a compliant, on-time payroll function without hiring for it.
We run payroll for businesses across India, and for companies operating in the US and UAE — from IT and tech startups to retail, manufacturing, healthcare and education.
- Your headcount is growing and payroll is eating up finance or founder time
- PF, ESI and professional tax registrations or filings are behind or unclear
- You want every employee paid on time with a proper payslip and Form 16
- Exits, gratuity and full-and-final settlements keep getting messy
- Hiring a dedicated payroll or HR-compliance person is not yet worth it
A fixed monthly rhythm, so payroll is never a scramble.
Onboard and set up
We map your salary structures, policies and statutory registrations, then load employee master data so the first run is clean.
Collect inputs
Each cycle we gather attendance, leave, variable pay, new joiners and exits — on a fixed cut-off you can plan around.
Process and pay
Salaries, deductions and net pay calculated, payslips issued, and a payment file ready for approval and disbursement.
Comply and report
PF, ESI, PT and TDS deposited and returns filed, plus management reports each month and Form 16 at year-end.
Questions companies ask before outsourcing payroll.
What does your payroll outsourcing service include?
The full cycle: salary processing with bonuses, deductions, overtime, leave and attendance; PF, ESI, professional tax and payroll TDS computed, deposited and filed; digital payslips and Form 16; management payroll reports; and onboarding plus full-and-final exit settlements with gratuity and dues. It is a complete payroll and statutory-HR-compliance function, run by qualified CAs, without hiring in-house.
Which statutory payroll compliances do you handle?
Provident Fund (PF), Employees’ State Insurance (ESI), professional tax (which varies by state) and payroll TDS — computed each cycle, deposited, and filed through their periodic returns. We also issue Form 16 to employees at year-end and handle labour-law filings tied to payroll. We track your exact deadlines so nothing is missed, and you approve before anything is filed.
Do you handle onboarding and full-and-final exit settlements?
Yes. New joiners are set up in the payroll with the right salary structure and statutory registrations. On exit, we prepare the full-and-final settlement — final salary, pending leave, gratuity where applicable, reimbursements and recovery of any dues — so departures are clean, compliant and on time. Virtual HR support for policies and documentation is available alongside payroll where you need it.
Tell us about your payroll.
A short call to understand your headcount, your locations and where your statutory compliance stands. We will map exactly what it takes to run payroll on time, every month — no obligation.
Building the wider finance function? See virtual CFO services, accounting and bookkeeping, browse all our services, or contact us directly.